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Business Meeting Agenda


At Continuum 8, in the Drummond Room of the Rydges on Swanston hotel,
Monday 11 June 2012 at 10am.


1.    Confirmation of the Minutes of the Previous Meeting
2.    Business Arising from the Previous Meeting
a.    2013 Site Selection
b.    More efficient calendar for “Ditmar running”
c.    Automation of the Nominations system
d.    Publication of the eligibility and other decisions of the sub-committee
e.    The production of “a document detailing all cultural baggage and natcon traditions”
3.    Natcon Standing Committee Report
4.    Site Selection for the 2014 National Convention
5.    Ditmar sub-committee report
6.    Convention Reports
a.    2012 – Continuum 8
b.    2013 – Conflux 9
7.    Selection of the Standing Committee
8.    Motions on Notice

That 2.2 of the rules be amended to read:
2.2 Fan Categories: Best Fan Writer; Best Fan Artist; Best Fan Publication.
Proposed: Jeremy Byrne

This specifically drops “in Any Medium” from the name of the award. When the original name was proposed, in 2008, “Publication” may have implied a particular medium more than another to some people, but in 2012 it’s redundant.

That 3.3 of the rules be amended to read:
3.3 Eligibility of committee members: The awards will be administered by a sub-committee of the Standing Committee of the Business Meeting of the National Australian Science Fiction Convention, and the members of the sub-committee will not be eligible for an award [and may neither
nominate nor vote in the awards]. The Standing Committee shall rule on issues of conflict of interest.
Proposed: Jeremy Byrne

This is a simple clarification.

That section 3.12 (‘The William Atheling Jr Award’) be amended to read: 3.12 The William Atheling Jr Award: The William Atheling Jr Award is for
the writing or editing of a work or a group of related works of criticism or review pertaining to the genres of science fiction, fantasy, and horror.
Proposed: Jeremy Byrne

The Atheling is supposed to be awarded for a specific piece of work, rather than eg. “for reviews”. However, due to the paucity of critical material in the field, it has on occasion been awarded “for reviews” etc., or simply to a person for non-specific work, and such awards appear to have been contrary to the rules. While it is the case that when someone has produced a number of reviews in a single publication over the course of the year, nominators should be encouraged to pick one of the reviews to nominate, nevertheless there may be occasions when it is desirable to make the award for a group of connected works. The original wording “or related work” appears to have been a hold-over from when “related work” had a more definite meaning within sf awards, and the change (from “or related work” to “or a group of related works”) repurposes this ambiguous wording to allow for the nomination of essay series, review series etc.

That section 5.4 be amended to read:
5.4 Appearance [-Order-] of finalists: Finalists shall be listed in randomised order. The content of listings is at the discretion of the
Proposed: Jeremy Byrne

The committee needs the flexibility to decide when to say “et al” in a contributor listing, when to use subtitles and series titles, when to include publisher information etc.

That section 7.0 (“The Physical Nature of the Trophy”) be renamed to “Physical Awards”, and be amended to read:
7.1 Finalists: Persons listed on the ballot, or responsible for works listed on the ballot, shall receive an A4 certificate detailing that
achievement for each such listing.
7.2 Winners: Ditmar winners shall receive a standard trophy and an A4 certificate detailing that achievement for each win. (Trophies have
frequently featured the 1:4:9 proportions of the monolith in the film “2001: A Space Odyssey” and a Southern Cross motif.)
7.3 The convention committee may make any other physical awards it deems fit. (Beginning in 2010, a pin has been awarded to each finalist.)
Proposed: Jeremy Byrne

This is a long-needed clarification on the requirements of Convention committees to provide specific items as part of their Ditmar responsibilities.

That section 8.0 (Appendix) of the rules be deleted.
Proposed: Jeremy Byrne

This cleans up the long-outstanding “Appendix” clause (the important aspect of which is moved into 7.2). The provisions in 8.1 have not received attention in a decade, and may be considered to have lapsed.

9.    General Business

Bids for the 2014 National Australian Science Fiction Convention should be received by the Business Meeting chair (David Cake) before the start
of the meeting, and representatives of the bid should be prepared to address the meeting.

All positions on the Standing Committee of the Natcon Business Meeting will be up for re-election by the meeting.